This is it! It’s the month that GDPR finally comes into force!

As a business owner you would have most definitely been receiving ‘opt-in’ mailers by now from suppliers and associates across the UK & EU who wish to continue doing business with you, share industry news and promote new offers.

So, what does the new GDPR regulation mean for even the smallest of businesses?

In a recent poll carried out by the Federation of Small Businesses, they found that more than 90% of the UK’s small firms are still not ready for the new GDPR regulation.

This is a staggering amount but also not surprising when so many companies still feel unclear as to how the new regulation will apply to them.

The main reasoning behind the new legislation is to tighten up significantly on how we store and use data. Creating best practice within the workplace is key to the future of doing business! What is certain is that we do need a culture shift, where we treat data with respect to ensure that it cannot be leaked and end up in the wrong hands in light of previous cases such as the Talk, Talk scandal of 2015 and the recent Facebook / Cambridge Analytica data leak which attracted media attention in 2018.

What can small businesses do, to meet new GDPR regulation?

Share policies – Making your GDPR policy available to staff and discussing how it could impact their work will help to define their role. Debating the policy and encouraging them to think about their responsibility towards data protection will allow them to understand what is required of them during their daily tasks.

Looking at responsibilities – Defining new responsibilities within job roles will be key to ensuring that staff and clear and know where they are accountable toward GDPR.

Implement procedures and processes – By tightening systems so that data can only be accessed only by designated members of staff who require the level of access for their job role will help to protect data. The ability to edit data should also only be made available to designated staff and their responsibility for doing this should be made clear.

Embrace technology – There is plenty of choice on the market for efficient automating systems which will handle your data securely. Looking at new methods of implementing new technology will not only ensure that your business meets GDPR compliance but could also help to improve over all productivity for staff and production.

If your company is handling data including customer contact information, financial account information and personal documents, then please consider your level of responsibility towards new GDPR regulation. Protecting information with GDPR / Data Protection insurance will encourage you to review your current processes, analyse where improvements are needed, implement training and overall change your current business culture for how you store data, which will be key to ensuring that your business complies with the new GDPR regulation in going forward. For further information please contact our GDPR support team or find out more about new GDPR regulation on our website information pages.

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